The General Records Schedule GS1-SL for State and Local Government Agencies can be used by all state and local agencies in determining their records retention requirements. the retention of records of local authorities. Before using the general schedules, please read the information on how to use the schedules and carefully note to whom or to what type records the schedules apply and to whom the schedules do not apply. The General Schedule includes records common to all agencies, while the agency-specific schedule is a customized schedule addressing a single agency's or office's records. Retention and Disposition Schedule for New York Local Government Records supersedes and replaces Schedules CO-2, MU-1, MI-1, and ED-1, previously issued by the State Archives. local government records management effort. State Records Manual Public Records Law Forms City & County Management State Records Manual The State Records Manual (Statute 67-4126) was created to promote coordination and collaboration in records management across state agencies to establish standards and policies. Develop Retention Schedules. Records Retention and Disposition Schedules. The retention and destruction of public records is governed by local record retention schedules developed pursuant to guidelines produced by the Municipal Technical Advisory Service, County Technical Assistance Service and Tennessee Secretary of State's Division of Records Management. Local governments must adopt the LGS-1 prior to utilizing it. The Records Management Section of the Illinois State Archives is responsible for assisting state and local government agencies with the disposal of records. Schedule Name. 3 years: Child Client Health Records The content in this section is for state and local government officials. The links below provide access to all state, county, and municipal retention schedules that are known by the Archives to have received approval from the State Archivist. Retention Schedules tell us how long the law (or administrative policy) says we need to keep the various categories of records and documents we create or receive in Indiana government, and what to do with them after that. For example: If you are a sheriff or a city you would use the County Sheriff Records Retention Schedule or the Municipal Government Records Retention Schedule and the Local Government General Records Retention Schedule respectively. Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with . To change the retention schedule of a record series: Request for Change in Records Schedule. It applies to all records of council business and administration. Records Management. msa.helpdesk@maryland.gov. The purpose of GA39 is to identify records created and maintained by NSW councils and county councils which are required as State archives, and to provide approval for the destruction of certain other records after minimum retention periods have been met. Records Transmittal Form {PDF} {Word} - Instructions. ), an office of county government (such Register of Deeds, County . For adopting the LGS-1, a fillable PDF copy of a model resolution form is available. If you have the Laserfiche Records . The . Certain agencies can use other general records schedules in conjunction with the Check your schedules to see what the retention period . (17 &2817< &281&,/ 5(7(17,21 6&+('8/( 4xduwhu í 8vlqj wkh uhwhqwlrq vfkhgxoh 3ohdvh eh dzduh wkdw wkh uhwhqwlrq vfkhgxoh lv fxuuhqwo\ xqghujrlqj uhylhz lq sdudooho zlwk wkh uhylhz ri wkh lqirupdwlrq dvvhw uhjlvwhu zklfk lv . PDF. 201 Pa. Code Rule 507. Schedules are of two types—specific Failure to follow proper retention practices will result in an ever-increasing need for storage space and make searches for responsive electronic records more time-consuming. It consolidates, revises and supersedes the CO-2, ED-1, MI-1, and MU-1 Schedules . Local Government Records Retention Schedules (a) The director and librarian, under the direction of the commission, shall prepare and distribute free of charge to records management officers of affected local governments the records retention schedules for each type of local government, including a schedule for records common to all types of . Find out about: Recorded Information Management (RIM) manual. County Records Manual with Retention and Disposition Schedules (PDF) 2002 Edition (Updated as of 4/2017) This manual has been issued to inform certain county administrative, fiscal and judicial officers of the opportunity to legally dispose of records in accordance with the provisions of the County Records Act and Rule of Judicial . Viewing Archival Records. American Public Energy Agency - 162 (last updated 12/04/2009) Area Agencies on Aging, Nebraska - 156 (last updated 08/11/2021) List of Approved Retention Schedules. 44:411 to submit a records retention schedule (a listing of the agency's records with the proposed length of time the records must be kept for administrative, legal or fiscal purposes) to the State Archives for approval. Please contact . Common Record Categories include records, such as budget and accounting records, which may be created by any local government agency. March 1, 2019 Local government agencies should take measures to ensure that the retention and disposition of public records is in accordance with current approved records retention schedules. This R&DS supersedes Welsh Government Retention and Disposal Schedules for Records and Information in all Formats (first published in 2010). The Records Retention and Disposal Instructions should be used in conjunction with the relevant disposal authority/s that applies to their organisation, for the proper retention and disposal of State records. RECORDS RETENTION SCHEDULES Records retention schedules are written policies outlining the treatment of state records regardless of format. media are scheduled in a records retention and disposition schedule. The program provides records management advice, assistance, and consultation to all public bodies, including state and municipal agencies, on the proper care of records during their life cycle, including the preservation of historical records in their care. County Auditors Records Retention Schedule - Version 5.0. Before any retention periods can be considered in effect they need to be . Please mail or email a signed original form to: Local Government Services Bureau P.O. Records Description and Analysis Form. local and state government officials. Retention & Disposal Schedules identify all of the records that are maintained by government agencies, regardless of format. The Committee to Approve Schedules for the Retention and Disposition of Official State Records more commonly known as The State Records Committee was established in statute in 1993, NRS 239.073 et seq., to approve the retention and disposition of official state records for all state agencies. Individuals who wish to view archival records in our collection may visit the William F. Winter Archives & History Building.Before you visit, we suggest searching our online Catalog for descriptions of the records you wish to see in person — from census, marriage and military records to court . A retention schedule lists every type of record that the agency generates. General Disposal Authority for State Government Information. Division of Archives and Records . Government and broader public sector organizations manage their digital and physical records according to legislated requirements. Purpose The schedules are designed to: . The schedule consists of eighty-six (86) separate sets of records, or series, recognized as those records . 2021_local_general_standards.pdf. Retention schedules are the primary way that the Division of Archives and Records gives its consent to state and local governments to destroy their records. 01 - Office of the Governor. In March 2019 the Archives Division released a new record retention schedule for local governments. The RC-2 is the form used to submit your retention schedule. unique retention schedules. Properly prepared schedules save physical and The Public Records Administration oversees records management functions within state and local government. To create your own records retention schedule, you must first submit three signed copies of your proposed schedule to the State Archives of the Minnesota Historical Society. 06 - Health and Social Services. Local Government. The following listed schedules have been approved by the Oversight Committee on Public Records. Box 200547 Records Destruction Certificate. For more information, visit the LGS-1 Resource Page and List of Major Revisions. 03 - Law. 9-2-405 through 9-2-413.". State agencies are required under La. County Attorney. (Click to download entire schedule) Area Development District. PDF • 2.09 MB - October 29, 2021. Local governments are afforded a lot of leeway when adopting TSLAC's Local Government Schedules. The new schedule, Retention and Disposition Schedule for New York Local Government Records (LGS-1), supersedes and replaces the CO-2, MU-1, MI-1, and ED-1 Schedules. Records management systems. 02 - Administration. Blue Grass Airport. Records Retention Schedules. County Records Manual with Retention and Disposition Schedules (PDF) 2002 Edition (Updated as of 4/2017) This manual has been issued to inform certain county administrative, fiscal and judicial officers of the opportunity to legally dispose of records in accordance with the provisions of the County Records Act and Rule of Judicial . PDF. The records fall into two categories: common and specific. The Records Management Section is involved in approving and issuing two kinds of retention/disposition schedules for local government records: General Schedules: These schedules are designed for record series local government offices have in common such as personnel records, purchasing records, financial records, and so forth. Local Government Record Retention Schedules, v. 2 - August 2018 Word Version (875kb, 87 pages) PDF Version (1216kb) List of Schedule Numbers and Titles (all sections below are in PDF format and retain original page numbering) Schedule 1 - Administrative Schedules Schedule 2 - Financial Records Schedule 3 - Payroll Records Information about Machine-Implementable GRS Format; AC 22. Customizing Your Local Government Retention Schedule. A records retention schedule describes one or several records series, shows the length of time the records should be retained, and indicates their final disposition. Please feel free to contact our helpdesk for any questions. (PDF, 2330 kb) (XLS, 124kb) WARNING: Unless these retention schedules have been adopted by your local government the retention periods listed in the schedules may not be used for the destruction of your records. Local Government Records Retention Schedules Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minimum retention periods for the administrative, fiscal and legal records created by local governments. Local government retention and disposition schedules: The State Archives revised and consolidated its local government records retention and disposition schedules and issued a single, comprehensive retention schedule for all types of local governments on August 1st, 2020. These guidelines, which have been drawn up from best practice and with the help of experienced practitioners in the profession, will give local An official state record may be disposed of only in accordance with a . Wyoming Statutes 9-2-410 states: "All public records are the property of the state. can be used by all state and local agencies in determining their records retention requirements. Compliance with these retention schedules is mandatory for state agencies and county governments, although not for other local government such as cities or townships. Government Records Section . The Retention and Dispositon Schedule for New York Local Government Records (LGS-1) is a single comprehensive retention schedule covering records of all types of local governments. These retention schedules are to be used by all local governments and their offices to manage records. However, general schedules may not address every single record that a particular agency may have in its possession. General records schedules can cover a significant proportion of an agency's record series. County Clerk. FOR LOCAL GOVERNMENT AGENCIES . Record Retention Schedules. A Records Retention and Disposition Schedule (or retention schedule, for short) is an official document, created by a government agency and approved by the State Archivist. The Ministry of Justice uses Record Retention and Disposition Schedules (RRDS) to manage its compliance with the Public Records Acts. Effective Date: This schedule is in effect as of August 1, 2020. Information schedules determine how records are classified and managed during all stages of their use. Government as a whole must be consistent in the way it handles and disposes of its information. The Local Government Records Program (LGRP) provides advice and assistance to Ohio's local governments concerning how to create and maintain sound records management programs while at the same time preserving those records that have historical value. R.S. Local Government Record Retention Schedules This schedule provides retention periods for records created by local governments. The goal of the State Archives in compliance with GC 12236 is to consolidate information resources and provide local government with a retention schedule should be used on regular basis, along with the agency specific schedule for that agency. Community Charter (SBC 2003, c. 26) and related local government legislation such as the . Your local records commission may approve other retention periods. Webinars: Records retention series: These webinars are part of a series for local public health staff to become familiar with the basics of records management, retention schedules, proper destruction of records, and disaster recovery for records.. Minnesota Historical Society, state archives: The State Archives provides information on and assistance with historically valuable government records.
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